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Privacy Policy

Effective Date: August 17, 2025

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University Baseball Club at UBC (“UBC,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our website visitors, members, players, and supporters. This Privacy Policy outlines how we collect, use, store, and protect your information when you visit our website or interact with our services.

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1. Information We Collect

We may collect the following types of information:

a. Personal Information

When you fill out forms (e.g., registration, contact, event sign-ups), we may collect:

  • Name

  • Email address

  • Phone number

  • Address

  • Date of birth (for player registration)

  • Emergency contact details

b. Non-Personal Information

We may also collect information about your visit to our website, such as:

  • Browser type and version

  • Pages visited and time spent on the site

  • IP address and general location

  • Device and operating system​

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2. How We Use Your Information

We use your information to:

  • Register players, volunteers, or participants

  • Respond to inquiries or support requests

  • Send updates related to club activities, games, and events

  • Improve website functionality and user experience

  • Ensure safety and compliance with league or association requirements

We will never sell or rent your personal information to third parties.

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3. Cookies and Tracking

Our website may use cookies to:

  • Improve user experience

  • Track site usage for analytics

  • Remember preferences (such as login details, if applicable)

You can disable cookies through your browser settings if you prefer not to allow this.

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4. Sharing of Information

We may share your information with trusted third parties only when necessary, such as:

  • Sports leagues or governing bodies for player eligibility

  • Event organizers or venues for team activities

  • Service providers who help operate our website or manage communications

All third parties are required to keep your information secure and use it only for authorized purposes.

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5. Data Security

We take reasonable steps to protect your information from unauthorized access, loss, or misuse. However, no website or online system is completely secure, so we cannot guarantee absolute security.

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6. Children's Privacy

We do not knowingly collect personal information from children under the age of 13 without parental or guardian consent. If you believe your child has provided personal information without your permission, please contact us immediately.

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7. Your Rights and Choices

You have the right to:

  • Access the personal information we hold about you

  • Request corrections or updates to your information

  • Request deletion of your personal information (subject to legal obligations)

  • Withdraw consent for future communications

To exercise any of these rights, please contact us at the email below.

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8. Changes to This Policy

UBC may update this Privacy Policy occasionally. Any changes will be posted on this page with the updated effective date. Continued use of the website after changes are made indicates your acceptance of the updated policy.

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9. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact:

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